Collections and Database Coordinator

POSITION: Collectionsand Database Coordinator
Start Date: June 3, 2024.
Part time: $25/hr. 20 hr./week, 12 months

*Hybrid Position.

Location: Sur Gallery, Toronto. 39Queens Quay East Suite 100


We are a Toronto-based, not-for-profit arts organization dedicatedto implementing art projects, which highlight Latinx and Latin Americanart in Canada with an emphasis on artistic excellence, critically engagedartistic practices, and hemispheric networks of exchange. Sur Gallery isToronto's first gallery space dedicated to the implementation of art projects,which showcase and promote contemporary Latin American and Latinx artisticpractices. Our initiatives provide the opportunity for national relevance, andwe develop global networks of exchange. Sur Gallery is a project of LACAP(Latin American Canadian Art Projects). To learn more about us visit: and

Job Description:

Reporting to the Director/Curator, the Collectionand Database Coordinator (CDC) will be involvedin database enhancement,community programming, and research and documentation of ARCHIVO. For the duration ofthe contract, the CDC, in this context, would play a crucial role in ensuringthat the ARCHIVO database is enhanced effectively by completing the upgrade toFile Maker Server. The CDC will meet the needs of its users and integrate intothe broader institutional framework with the partner contribution. In addition,the CDC will help develop and implement a plan for the future of the position.

The primary responsibilities of the CDC are the following:

-         DatabaseEnhancement:
Support the second phase of ARCHIVO by expanding ARCHIVO’s searchability anddeveloping a comprehensive understanding feature within the ARCHIVO database.Manage the upgrade to FileMaker Server and bridge the database with partners.

-         CommunityProgramming:
Overseeing hands-on training sessions for the hybrid- residency candidate toensure they can effectively navigate, research and complete data-entry in thedatabase.

-         Researchand Documentation:
Carry on with the research by sourcing and preparing images, writing copy, andsourcing information to update the ARCHIVO online database. Continuedocumenting every upgraded detail of database structure, features, andcustomization for future reference in the manual. Facilitate any requestdocumentation by researchers, curators, and the wider community.


       Successful completion of postsecondary education in a relateddiscipline, preferably with a graduate degree in Museums and Archives.

       Minimumof I year experience of working in heritage, museums,galleries, or universities within an archive or collection.

       Knowledge of contemporary Latin American art and artists.

       Proven research skills.

       Strong critical attention to detail, and problem-solving skills.

       Excellent oral and written communication skills.

       Proficiency withcollection database programs, database entry, andmaintenance.

       Familiarity with InDesign, Photoshop,Typo 3, and basic web builders (Format, Wix, or Square Space).

       Proficiency in the use of various operating platforms (i.e. MAC and PC) andapplications such as Adobe Suite, Google, Microsoft Office, and Google Drive.

       High level of professionalism.

       Experience using online communication platforms such as Zoom forMeetings.

       Proficiency in French, Spanish, and Portuguese is an asset.

CoreCompetencies Required for Success:

       Results-Oriented - Ability to work independentlywell in often hectic yet creative environment. A high degree of flexibility and abilityto maintain deadlines under pressure.

       Self-Management – Demonstratesinitiative and works independently with minimal supervision.

       Communication – Strong oral andwritten communication skills. Demonstrated skills in interpersonal relations,communication and problem-solving.

       Proficiency with MAC – Computer software andapplications competency.

       Database Proficiency – Preferably with collection databasewith programs such as FileMaker database entry and maintenance.

Deadline: April26, 2024, 11:59PM ET,or until the position is filled.

To apply for this position please email us at operations@surgallery.cawithyour letter of intent, resume, and 2 references. We will only contact you if weschedule an interview.

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